Most of us can agree that the primary objective of an applied behavior analysis clinic is to provide the best care possible to its clients. However, administrators and staff often find themselves under heavy workloads.
This is largely due to the administrative tasks that come with managing an ABA clinic. We’ve outlined five simple ways you can help improve your applied behavior analysis clinic workflow and prevent staff burnout.
Why Reduce Admin Workload? The Costs Of Staff Burnout
Running an ABA clinic consists of repetitive admin tasks day in and day out. Not only are these tasks time-consuming, but they are often pushed onto doctors' free time, adding to work stress and reducing the quality of care they can give.
Finding ways to automate and simplify your ABA clinic workflow helps create a healthier work environment for the staff.
Five Ways To Improve ABA Clinic Workflow
Use Prioritization
Prioritizing your tasks is one of the oldest productivity hacks out there, but it’s easy to forget when you're overwhelmed. By putting tasks that impact client care as a number one priority, you ensure you are spending time on what is most important.
Tasks of a lower value, like scheduling appointments and so on, can be delegated or done at another time.
Create Standard Templates
Templates are a must in an ABA clinic. Not only do they ensure consistency and professionalism, but they also save a huge amount of time when filling in information. There should be repeat templates for note-taking, emails, and reports.
Keep Communication In One Place
Keeping all internal communication in one place is ideal since it reduces the likelihood of missing messages in email threads or tracking down any important information on texts. Digital platforms like Trello or Slack are great for project management and communication.
Be Time Smart By Batching Tasks
Batching your tasks together can help improve focus since it reduces the amount of time you spend switching tasks. The cost of multi-tasking has been shown in research from the University of California, finding that it takes 23 minutes to focus on a task after distraction.¹
Try setting a time in the morning for digital tasks such as appointment scheduling, updating notes, researching, and writing emails, then move on to client-facing tasks later.
Use Automation For Repetitive Admin
Admin tasks that are time-consuming, such as appointment scheduling, reminders, billing, and reports, can be automated so your staff can focus on what matters.
Allowing these repetitive tasks to be automated by robots means your ABA clinic runs smoothly behind the scenes, giving your staff more time to work on the quality of care.
Start Automating Your Applied Behavior Analysis Clinic With Simple Fractal
Ready to improve your clinic workflow and reduce burnout? Simple Fractal is an ABA clinic automation software with years of experience working with ABA clinics in the US, helping your team improve the quality of care and enjoy work.
Our automation platform is like your digital assistant, taking care of all the boring, time-consuming admin tasks, such as generating reports and sending appointment reminders.
Learn more about how our robotic process automation works with your existing software, or contact us here and get started transforming your ABA clinic workflow today.
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